MINUTES - Draft Template for Minute-Taker
Co-chair Don McLean convened the meeting at 7:00 pm:
Present: Don McLean, Addie Minott, Shirley C. Squires, Richard Austin, Don Carleton, Steve Cutting, Nancy Evans, Mary Jo Gaines, Hal Kuhns, Dick Clark, Verandah Porche, Cynthia Symons, Belinda Lashway
1. Quick Review -- Minutes of September meeting
Committee received them by e-mail. Minutes were moved, seconded and unanimously accepted.
2. Quick Reports:
a) Treasurer - Don -- Two bills paid:
Zinn Graphics $100 Al H. said he would pay right away (flyers)
Prospect Park Press $56.93 (Letterhead, envelopes, stickers) Don paid
Balance in Citizen’s Checking Acct last time $3,100; with these bills paid: Presumed current balance: $2, 943. 07
b) Committees:
A) Parade Comm. - Mary Jo & Committee
We reviewed the Parade Committee minutes which detailed ideas and expenses. Mary Jo suggested that sponsors pay for the parade program booklet.
Dickie suggested that since the Parade Committee is the most organized that they might spearhead the 250th fundraising campaign. Don mentioned that we could encourage sponsors to support all the events, with a special emphasis on the parade events. Agreed that the Fund-Raising Committee would be whomever in the current group wanted to specialize in that, with Parade Committee members a key element. A number of our 2010 meetings would be that committee rather than the entire current committee.
Steve Cutting suggested that we contact our Congressional delegation to ask them to help us fund the 250th. The Parade Day budget is estimated at $50,000. The $8,000-$10,000 for the parade itself will be underwritten by sponsors.
Don pointed out that there will be revenue from the Parade Day weekend, as well.
Don will approach VY with the draft budget.
An article will appear in the Guilford Gazette Town Meeting issue.
B) Dance Comm. - Hal
Richard asked about budget. Whether there would be live music. It is yet to be decided. Don said Peter Amidon and others typically receive a cut of what they take in at the door.
Some dances will have DJs and small expenses.
c) Other: Cathi Wilken says that the new website will be up and running later in the fall (maybe by Nov 1) ....check with Don
3. Old Business: Cindy reported on tee shirts. Question: do we want one color on gray or many colors? We will have a sample for the next meeting. Hal suggested that we could have one image on the front and a variety on the back. We could have different seasons. Mary Jo pointed out that we don’t have to get the cheapest version since someone paid $50 for a sweaty old tee shirt.
4. Funding/Fundraising: A fundraising committee will begin working together in January.
5. New Business:
a) Finalize the event list, and announce that to public? Or at least establish a cut-off? We went through Don’s revised big list for the full year and made revisions: [note this doesn’t mention every event -- see the big list for that -- just items we talked about or adjusted]
Jan 1: Church Bells Ring: Don is in charge. No fee. Christ Church, The Meeting House and Green River have a bell. The West Guilford Baptist Church has a bell but is unsafe.
Jan 8: Kick off Sledding (at Sportsmen, Inc -- Herb Meyer), Chili supper & dance at Grange. Hal in charge. Fee for bands
Jan 22 Movie night #1 Professional filmmakers Bill Heyman in charge. School is the locale. Don talk to Troy Revis about all the Guilford Central School dates for 2011.
Feb 12 Sat Monthly Dance Waltzes Hal needs musicians. FOMAG can help? Write a love poem -- decided top have same day & during the Dance. Snacks for sale (heart-shaped cookies &c). Verandah and Belinda will do the love poem activity.
Feb 21 Monday Wash birthday X-C race. Prize tickets for other events or cash prize. Betsy/ Neil/ Belinda. Coordinate with Brattleboro Winter Carnival
Feb 21 Home Movie night #2: solicit old home movies from residents. Solicit in the Gazette.
March 5 Sugarhouse visits (Guilford only) before sugar on snow supper
12 Norwegian Telemark dance Hal in Charge
19 Celtic Irish Concert
26 Movie Night # 3: Farm Movies : Franklin Farm, Root Hog or Die
April 16 Teen Dance Belinda chaperones
April 24 Easter Egg hunt: where? Richard: let chickens run around and follow them.
April 30 Elisha Jaqueth Goes to War Christ Church. Evie has found singers. Free event with donations.
May 7 Green Up Day: Ellie Majonen
May 14 The Swinging Doors Western swing: the Bullocks are keen on this. They will spread the word.
May 28 Dickie’s Fishing Derby: 9-11
Road race through Guilford Center? John Majonen
Prizes could be donated by area businesses &c. Or cash prize (entry fee)
May 30: Decoration Day. Ronnie Squires said school kids used to go decorate the graves. Cindy takes kids around to the Cemeteries.
Cemetery Commission should redo signage for each Cemetery. More ambitious signs could be bought with 250th residual funds. Robert Stack a resource for Veteran stuff.
June: Self-directed garden tour. Gary O’Connor offered to coordinate
June 4: a capella a la carte. Vermont composers. FOMAG. Guilf. Comm. Church
June 11: International folk dance?
June 18: Guilford Neighborhoods # 1 Green River
June 25 Gretchen Gerzina Packer Corners (Combine with Guilford Neighborhoods # 2 -- Packer Corners)
July 2: Guilford Independence Day Celebration
Monthly Dance Big Band following Independence activities.
July 16 Neighborhoods # 3: Hinesburg: Barbara and Stuart Hunt?
July 23: Neighborhoods # 4: Sweets Pond (Bonnevilles)
July 30: Neighborhoods # 5: Algiers
Cathi has a neighborhood Quest in mind.
(Neighborhood celebrations become a feeder for Parade floats)
August: ongoing farm visits self-directed with a map
August 12-14 BIG WEEKEND: Parade Day, Barn Dance, Church Service & Lunch (Christ Ch/Comm Ch)
Original Settlers will meet during Parade Weekend. (We had a note that Judy Greenburg had proposed some sort of "circus" activity, but have had no further contact from her & decided if she wants to pursue something along this line, it could be part of the Fairground activity.) [Note from Don inserted" Marli Rabinowitz did follow up on a topic from a previous mtg & asked Lisa Form who agreed to organize kids' activities at the Fairgrounds.]
August 20 Judith Serkin Guilford Ensemble, an echo of the 200th Guilford Composers.
September 3 FOMAG organ
4 Labor Day Weekend Fest: Guilford Composers (FOMAG)
Guilford Fair, Sunday and Monday
September 5 evening Square Dance after the Fair at BBG
September 19-23 One room schoolhouse event: Kathy Lapan and 3rd grade.
Tree Tour guided tour with Dave the Forester?
Localvore Event: Lisa Holderness - Don to contact
Grange Theater Curtain exhibit & presentation by Chris Hadsel -- Don to contact her
October 8: Sock Hop
late October cemetery tour Verandah & Cemetery Commission
Art show: Rick Zamore (Don to ask him to coordinate; Joy has mentioned she has hung & hosted many arts sows; Ev said would help) ~ Guilford artists
November 12 Rich Blazej dance
November 19 Community Thanksgivings Laura Lawson Tucker
November 26 Broad Brook Anthology Verandah & FOMAG
Dec 9 and 10 Guilford Xmas
Dec 18 Sunday Carol service in Green River
December 31 New Years Eve Masked Ball. Find venue. Horse drawn sleigh shuttle. Interesting suggestions for where to have the beverage concession
b) Other
6. Confirm Rest of Meeting Dates for 2009: WE DECIDED TO MEET ONLY IN NOV!!!!
November 18 MONEY (budget review & fund-raising planning to begin in January)
December 16 canceled
Wednesdays, 6:30 Potluck; 7:00 meeting, Grange
7. Adjourned 8:40 pm
Respectfully submitted,
Verandah Porche
MINUTES
Co-chair Don McLean called the meeting to order at 7:00 pm Broad Brook Grange
Present: Don McLean, Addie Minott, Joy Wallens-Penford, Mary Sargent, Shirley Clark Squires, Richard Austin, Steve Cutting, Mary Jo Gaines, Dick Clark, Hal Kuhns, Don Carleton, Reed and Barbara Anthony, Nancy and Harry Evans, Cynthia Symons, Al Haumann, Lucy Spahr-Blazej, Belinda Lashway, Verandah Porche.
1. Quick Review -- Minutes of August meeting
Committee received them by e-mail. The minutes were moved, seconded and accepted as written
2. Reports:
a) Treasurer - Al & Don -- Report on Signature Additions (see
action under 5.b)
Welcome Center $ 956 Guilford 250 Bank Account Balance:
Fair Booth 450
Balance Forward $1,694*
DEPOSIT $1,406 Deposit 9/18 1,406
Current Balance $3,100
*Bal Fwd = Combined proceeds of 2008 GHS Celtic Concert,
2008 Grange Pancake Breakfast & 2008 G250 Welcome Ctr
b) Guilford Fair Food Booth -- Cynthia wondered whether it made sense to have to food booth for only one day. No State inspection for one day. Next year they want to sell baked potatoes and breakfast sandwiches with local eggs. Smoothies and root beer floats were also mentioned. Getting food donations is important. Sunday could be the set up day and Monday the big selling day. Dickie pointed out that people didn’t know what the 250th meant. We need a banner announcing our project and stating that food was available. More help will be needed. The committee thanked Cindy for her efforts.
c) Guilford Fair Bingo - Richard held the fort with help from a few Grange members. Netted $300 dollars which will go to the Grange. If you have enough help you can move the games along faster. If there was more help then money could be shared between the Grange and the 250th.
d) Guilford Old Home Days -- last night’s meeting. Two accounts contain almost $7,200. Dickie reported that $4,000 was allocated to the 250th Committee and the remainder, possibly to update a veteran’s memorial, from Korea onward.
e) Letterhead & Stickers - Joy passed around examples. Al suggested that Joy could email the file and individuals with high quality printers could produce their own crisp version.
f) Committees:
A) Parade - Mary Jo -- Committee concluded that we’re not going to change the date. Potential participants will be getting an invitation on our official letterhead soon. Thus we have resolved the conflict with Bennington.
At the next meeting they will start working on their budget. Steve suggested that the day at the fairgrounds (including parade) might cost upward of $50,000.
Day at the Fair Grounds brainstorms: square dance in the cattle barn, puppet show, pedal tricycle maze, backseat driver event, pie eating contest, little league and adult softball tournaments, battle of the bands, free ice cream for kids, corn cannon, and more. Of course, fireworks. Antique autos? Where does the Franklin Barbecue fit in? Dennis doesn’t want to be barbecuing for three days.
Each of these activities needs a coordinator.
Miscellaneous discussion of events:
The Conservation Commission will put together a map of recreation area and trails, etc. for self-guided enjoyment.
A side-note, that came out of the Old Home Days meeting: Independence Day might be celebrated on the nearest Saturday, not necessarily on the 4th, so as not to compete with larger area celebrations. This is tentative and might be tried next year. If it works in 2010, could be on July 2 (Sat) for the 250th. The dance that month could be combined with that Independence celebration and some sort of community dinner.
B) Dance Committee - Hal: The dance on the big weekend will take place on Friday night, perhaps at the Grange. He pointed out that concrete floor(as in cattle barn) not good for dancing feet.
[general Reports continued...]
g) Selectboard: Appointed us as Town Committee? - Yes. And Dick mentioned that the Selectboard tomorrow (Sept 24) night at 6:00 p.m. at the Green River Church to discuss the condition of the Green River Bridge
h) Other -- Don represented G250 at Gazette Open House today. Don and Addie met with committees to discuss Guilford Historical Society and the 250th. The kids seemed to get into the topics. Kyle Patno was interested in the Broad Brook Anthology. Don pointed out the we want to stay connected when kids were in high school. Alicia Hogenmiller wanted to know what we were doing for kids. We need the support of the teachers to build interest in kids’ events.
3. Old Business:
a) Final (?) Review of Addie & Don’s Quickie List of all 2011 Dates
We will finalize the events list at the next meeting.
Suggestion from Howard Fairman from Vernon. He claims to be related to the original Rice family. He suggested a reunion of descendants of original settlers, circa 1760-70. & also of Native American early “residents.” We agreed if he can figure it out he can do it!
b) Commemorative Coins, Tiles, T-Shirts &c Addie was looking for someone to create a logo etched into slate as a souvenir.
Cindy wants to make a tee shirt of the dairy farms of Guilford.
Speaking of tee shirts, Mary Jo gave Hal a new Old Home Day tee shirt for free to replace the original shirt that he wore at the Welcome Center (& sold to a tourist for a $50 donation to the G250.)
c) Other
4. Funding/Fundraising:
a) Welcome Center: Choose 3 preferred dates for 2010! In priority order for Hal when the application is filed:
1. Friday, July 23
2. Saturday, August 21
3. Saturday, September 25
b) Other plans
5. New Business:
a) Should/can we finalize the event list, and announce that to public?
We will decide at the next meeting.
b) To see if the Committee will approve the addition of the names of Don McLean and Hal Kuhns as signatories, with Al Haumann, on the Guilford 250 account at Citizens Bank. Lucy moved and Dick second that the Committee approve the addition of Don and Hal. It was approved unanimously.
c) Other: Don will approach Vermont Yankee about substantial future support. [He will wait for Steve to provide a Parade/Day at Fairgrounds draft budget, work it into our main budget, & go to VY & ask: “How much of this would you like to sponsor!?”]
The Fire Department is going to be sending out a fundraising letter in November. We don’t want to compete with their letter. [Our fundraising effort generally will be in 2010.]
6. Confirm Rest of Meeting Dates for 2009:
October 21 November 18 December 16
All Wednesdays, 6:30 Potluck; 7:00 meeting, Grange
7. Adjourned 8:44 p.m.
Respectfully submitted
Verandah Porche, secretary
With fine-tuning by Don
MINUTES
Present: Addie Minott, Don McLean, Dick Clark, Nancy & Harry Evans, Mary Jo Gaines, Cathi Wilken, Joy Wallens-Penford, Shirley C. Squires, Mary Sargent, Patty Bullock, Cynthia Symons, Richard Austin, Joan & Eric Barradale, Sandy Lynn, Belinda Lashway.
1. Called to order by Addie at 7:34 pm (Don took minutes, in absence of Verandah, & thus meeting convened by co-chair.)
2. Quick Review -- Minutes of July meeting
Committee received them by e-mail. Addie summarized. Approved
Cathi reminded us to look at the web page; still being constructed so address is temporary & eventually will just be Guilford 250. For now: lookfar.org/guilford250/
2. Reports:
a) Treasurer - Al not here. An earlier issue raised: about Grange getting “too much $” in a given year & thus having to file tax form.
Proposed “Assistant for Treasurer.” Don to pursue.
b) Welcome Center -- About $978. Exact figure to be determined when
cash is deposited in bank.
c) 250 Logo/Flyer - Joy handed out leftovers of flyer, which we had printed up to distribute at WC with idea leftovers for committees & placed at Town locations, as a first teaser about the 250. It cost us $100 . Logo meets general approval.
Proposed Letterhead/Envelopes. Joy distributed a quick mock-up of how it will look. People liked it. Instead of an envelope get stickers that can be used on #10 envelopes, manila envs if needed, &c. Saves cost of printing envelopes. So make 100 sheets & stickers. Approved to go ahead.
Cathi talked about the web site: Committee Chairs to list: Parade Comm Mary Jo, with Belinda as contact for e-mail address. Hal chair Dance Comm.
Cynthia would like to work on T-shirt w list of all the farms in town from date to date. Agreed to have several versions of t-shirts, with logo & various things. Maybe one with big logo on front, others with small logo in upper corner front & special text on back (such as Farms.)
d) PARADE:
I. Addie’s Meeting with Guilford Fair Ass’n -- Addie met w them in beginning of Aug & we need to meet more w them. Ask them to come up w. rules. Once LD is over get back to them.
II. Addie: Fife & Drum Unit: Addie has contacted Seth Warner Mount Independence Fife and Drum Corps & has photos of them. Had them at Vt Hist Expo. Period costume. Come from near Orwell. Mt Independence. They are penciled in for Aug 13; lead parade.
III. Dick: Progress on Town taking out Insurance for 250 for the Year thru Vt League of Cities & Towns. Being sort of a Town function if we allow Selectboard to appoint us as a committee VLCT will do a general liability. It will be the same level of liability the town has, & essentially part of the town policy & apparently no additional charge!
Harry moved Mary Jo second to ask selectboard to appoint Don & Addie as co-chairs of 250 Committee. Passed on voice vote.
Dick reported: Dennis Franklin will take on the “Franklin BBQ”. He will supply “the stuff,” but need meat. Agreed we can buy that, as we’ll cover costs by selling the meals.
Dick’s Bad news: Our parade weekend is Bennington Battle Day weekend. That will be a conflict for marching units. So we may have to change the weekend.
Maybe move big weekend to Sept. But then someone noted that Bennington is SUNDAY & we’re SATURDAY. So maybe OK? Rick Chapin has contacted some bands & they’ve penciled it in.
Parade Comm will discuss at next Parade mtg (& get Rick’s advice on this).
IV. Other Parade Committee Reports: They walked the route & talked to neighborhoods. Could have Barn at Fairgrounds for Barn Dance?.Showed an album of their amble.
V. “Broad Brook Anthology” (Don on behalf of Verandah)-- V got grants: a smaller than asked for grant from Vt Community Foundation, & the one she requested from Vt Arts Council. Needs a bit more funding to pay for her time in coming months to conclude the interviews & write the play for voices. Don to write incidental music for it, & has proposed FOMAG as at least part presenter. Venue under discussion, & November as month, but actual date in flux as we examine other event dates both in the 250 & in the greater community.
VI. No other Old Business.
3. Old Business:
a) Review of Addie & Don’s Quickie List of all 2011 Dates. They met & used a calendar with actual boxes for each day in the year, to get an overview of how each month would be balanced & events distributed. Don distributed a spreadsheet text version of their firm or nearly firm events & dates so far. Nothing in stone, work in progress.
Guilford Cares Talent Show? We forgot to include (future of that event uncertain as didn’t happen this yr due to few acts signing up.) Will add it.
b) Commemorative Coins, Tiles, T-Shirts &c
Have Logo get going on. Joy & Addie after LDW Madness.
c) Other --
Cindy needs volunteers for food booth at Fair. Harry & Nancy.
Richard A thinking of letting G250 have Bingo proceeds in return for help with it from this group.
Belinda: Fair help needs help too, sell tickets &c.
Appears everyone fully & over-committed.
Another item & not strictly 250 at this point: Sandy Lynn was present & interested in Farmers Mkt for Guilford. She’s been part of a small group this summer doing the Guilford Garden Basket Exchange on Sunday afternoons at BBG. People bringing produce & trading it. Marli Rabinowitz (a Grange & G250 member) says people think G should have a Farmers Mkt. They’re contemplating a first try of one day this fall. Meeting Sept 10, 7:00 pm at BBG if anyone wants to participate. Also get produce from gardens to people in G who don’t have gardens or produce & can’t afford it. “Grow a row” for this project. So: interest in FM this fall & ideas for how to get food out to people who can use it. She asked Gerry about Guilford Cares identifying those needing produce, but there’s the privacy issue.
4. Funding/Fundraising:
a) Welcome Center: Choose 3 preferred dates for 2010! Agreed due to desire to conclude evening we would postpone to next meeting.
b) Other plans --(food booth at Fair a fundraiser)
6. Set Next Meeting Date/Day of Week -- September 2009
Do we want to continue with potlucks, now that we’re going monthly?
People said they want to keep doing. Don noted he does the set-up &c.
Eric asked if meetings could be same day of week/month each month? Don noted that, in fact, that’s been our pattern: we’ve gravitated to Wednesdays, & have been meeting mostly on the 3rd Weds of the month since we started the current committee (Sept 2007.) Up to now every-other-month, from now on monthly. The variations between are when we see a bump in the calendar, a competing event, or too close to something else. For example, with 5 Wednesdays in Sept, & wanting space for recovery from LD Weekend, school starting &c &c we agreed on the 4th Weds for Sept, but otherwise 3rd Wednesdays for the rest of 2009:
WEDNESDAY MEETINGS AT BROAD BROOK GRANGE 6:30 potluck 7 pm meeting for remainder of 2009 will be:
SEPT 23rd
OCT 21
NOV 18
DEC 16.
7. Adjourned at 8:56 pm
July 8, 2009
ONLY 17 MONTHS TO GO!!!
Broad Brook Grange
Present: Don McLean, Addie Minott, Rick Chapin & Catherine Fournier, Nancy & Harry Evans, Mary Jo Gaines, Steve Cutting, Al Haumann, Herb Meyer, Dick Clark, Hal Kuhns, Lucy Spahr-Blazej, Cathi Wilken, Marli Rabinowitz, Joy Wallens-Penford, Verandah Porche
Meeting called to order at 7:08 p.m. by Don McLean
MEETING # 11
May 13, 2009
ONLY 19 MONTHS TO GO!!!
Broad Brook Grange
NOTE: BEFORE THE NEXT MEETING, PLEASE SHARE YOUR EVALUATION OF THE EVENTS LIST VIA EMAIL:
WHICH ARE VIABLE, WHICH TO DROP, WHICH NEED MORE WORK
MINUTES
Present: Don McLean, Addie Minott, Cathi Wilken, Shirley C. Squires, Al Haumann, Richard Austin, Nancy and Harry Evans, Marli Rabinowitz, Steve and Lois Cutting, Dickie Clark, Joy Wallens-Penford, Verandah Porche, Reed and Barbara Anthony, Mary Jo Gaines, Lucy Spahr-Blazej, Belinda Lashway, Stacey Kemp (Guest), Mike Tkaczyk (briefly as rep from Guilford Vol Fire Dept)
Meeting called to order at 7:00 p.m. by Don McLean
Fireworks update: Visitor Stacey Kemp offered background information about Northstar Fireworks. She and Dick went for a site visit. The swamp area would work well in terms of fire and for a natural barrier. $5,000,000 insurance. There is no such thing as a quiet fireworks but there are ways to modulate the noise, and to mollify the horses across the road. There will be paper debris left behind, but it will break down.
Al asked how they design a show.
The site, the level of automation, and, of course, the budget determine the design of the program. They customize their shows for specific clients, but after initial planning, input is somewhat limited.
An extensive conversation about Fairgrounds geography followed leading up to the production of a simple site map.
An electronic show is smoother than a manual show. Brattleboro’s show is $5000 and is a manual display. Electronic can be set off by static, lightning, electronic interference in the area. Manual is less choreographed, but gives more shots for buck. Prepaying saves considerable money. A rain date can be factored into each contract. A 10% cancellation fee is not applied if the trucks have not yet left.
$10,000 - $12,000 buys about a half hour with multiple effects and a decent finale (“Guilford 250” ground piece)
The Guilford Fair Association is coming to final decisions about the fine details for sharing the site with 250th Anniversary celebration.
1. Quick Review -- Minutes of March meeting
Committee received them by e-mail
The minutes were accepted as corrected: the date of the parade is Saturday, August 13, 2011
2. Reports:
a) Treasurer
The treasury has $1701.00 in a checking account from the Vermont Welcome Center. Old Home Day $6105.06 CD at 2%; checking account $230, at Brattleboro Savings and Loan. They have not yet officially designated the allocation of the money.
$1500 in the Guilford Town Treasury: the $500 effective July. The Celtic Concert raised $385.00. Pancake Breakfast was negligible, perhaps $100. (Question: Are those proceeds included in the account? Al will check.)
The Committee asked Al to approach Larry Smith about the verbal commitment from Vermont Yankee of $1,000 for Old Home Days which was never received.
Suggested Guilford Old Home Committee should reconvene (maybe right before OUR next meeting?) to dissolve its treasury & formal assign to 250.
b) 250 Logo Contest - Joy is going to turn her mind to logo herself, having not received any viable final offerings.
Addie says the Danforth Pewter people are eager to work with us. They invite members of the committee to come and see their operation. We want to begin selling the commemorative coins at the Guilford Fair, 2010.
c) Parade
Belinda reported that the parade committee met and provided minutes. Another two meetings are planned.
A note: The Selectboard has the authority to close the roads. Both the Hollow and the Guilford Center Road would be closed, the latter for a shorter time.
The abutters on the route will be invited to participate and enjoy the parade or make other plans for the day.
Don showed the flier he drafted for the parade. Committee members like it and suggest that we streamline the content to simplify the message.
The Parade committee was congratulated for their ambitious work.
Cindy Tkaczyk has said that the concession stand near the horse draw at the fair would be available for a fundraiser during THIS labor day weekend. The parade committee will try to pull that together.
d) Other report: The Guilford Community Church has offered the use of their facility free of charge for ANY 250 event, provided that no alcohol is served
3. Old Business:
a) Check the EVENTS LIST & update as needed
How to get more people to work on more of them?
At what point do we start paring it down?
Should we have a “deadline” for new ideas?
b) Other: Cathi showed a mock-up of the Guilford 250 webpage her friend is building for the 250th Anniversary Committee. She has surveyed anniversary sites from other towns.
4. Funding/Fundraising:
a) 2009 events: -- Don Vermont Wit evening at BBG?
-- Grange meal event -- never resolved
b) Welcome Center - Date Confirmed!! August 6
Green Mtn Coffee Order - Don to do
c) Other
5. New Business:
a) More work on Parade? -- Already accomplished earlier.
b) Fireworks! AL moved that we go with North Star’s manual half hour show, that we prepay in February, 2011, a minimum of $10,000.
c) Other: Belinda suggests that this committee get its own insurance for the year of events.
6. Set Next Meeting Date/Day of Week -- July 8, 2009-- 6:30 p.m. potluck, 7:00 p.m. meeting. Increase Participation!
7. Adjourn: 9:20 p.m.
Minutes by Verandah
MEETING #10
March 18, 2009
Broad Brook Grange
7:00 pm
MINUTES
Present: Don McLean, Addie Minott, Shirley Clark Squires, Richard Austin, Margery and Nicole Evans, Harry and Nancy Evans, Dick Clark, Lucy Spahr-Blazej, Mary-Jo Gaines, Verandah Porche, Belinda Lashway, Joy Wallens-Penford
1. Quick Review -- Minutes of Jan meeting
Committee received them by e-mail.
Don reviewed the minutes which were seconded and approved.
2. Reports:
a) Town Meeting Results
Don added the events suggested by people at Town Meeting
Betsy Bates suggested we reinstate the Washington’s Birthday’s Fun Race: cross county skiing and snowshoeing. She and Neil would take it on. Betsy also suggested/would work on:
Easter egg hunt
Thanksgiving basket for the needy
Christmas caroling through the town
Judy Greenberg proposed a circus show
The selectboard took our $1,000 request and pared to $500 due to tough economy, & this was passed by the Town. (We now have $1,500 dedicated to the 250th in the Town treasury.)
Lisa Ford offered to help with younger kids’ events
Gary O’Connor has offered to organize a garden tour.
b) Treasurer ? Al has Planning Board Meetings on Wednesday nights and has not provided figures.
c) 250 Logo Contest - Joy spoke with Gerry James and Bill Hayes. Jason Coplan, a new town resident, does design work, as well. Joy is confident that we will have designs by the next meeting.
d) Commemorative Coins, & c? -- Need Logo for? Addie said that in the Spring Issue of Vermont Life she read about a pewter pin to commemorate Lake Champlain, made by a local company.
Joy suggested creating a slate trivet with an etching of the logo.
Noela Sullivan’s family has a slate crafts company. She lives on Jelly Mill Hill Road.
e) Parade: Dick Clark said that in Jamaica and Bondville the roads are closed for parades. Robin Mide is our contact at BCTV. We could ask her to film things. The Legion Band and Color Guard are tentatively lined up. Parade will be on Saturday August 16, 2011 starting at 2:00 p.m., rain or shine! While the barbecue (& any other food vendors) will cost money, the event will be free with prominent donation buckets.
Harry is in charge of the route, starting at the Evans Farm and running a mile down the Weatherhead Hollow Road to the Guilford Fairgrounds. Belinda -- joining our committee for the first time, & now on the Fair board -- suggested that there are open spaces along the way where people could watch. She wondered about parking on Bullock Road. We could close the road from Tater Lane to (Bonnyvalle?) & Weatherhead down to the Fair Ground. The parade will be over around 4:00 p.m. and people can chill at the Fairground, with barbecue, music and dancing, games and fireworks.
Nicole is watching for musicians.
Mary Jo: we need some type of flier with all pertinent information for all potential participants in parade related activities. Don said he would make one.
The Committee found a _____ and Drum group and a Color Guard from Munson MA. They currently cost $1200. [Don editorially asks: I heard this as PIPE and drum; Verandah heard it as FIFE. Are we talking Scottish (pipes)? or Colonial American (fifes)? Both would be good]
The parade committee will work on logistics. Before the next meeting they will put together a list of bands and a budget. We could ask businesses to sponsor one of the bands.
High school band, Miss Vermont, the governor. We should have a parade marshall.
There are more logistics about fireworks and lighting with the Fair Committee. Dick Clark will facilitate the fireworks (fire dept, horse noise problem &c) Professionals run the actual show. Lucy wondered if VY would contribute money to the fireworks.
We will need portable lighting to help people return to their cars after the event. We will need to decide on how much law enforcement we will require.
Joy said that someone had contacted her about Event Insurance.
f) Other Possible activities:
Will the Pit Stoppers be involved?
Will Hal propose the dance plan?
Will Rick Chapin organize a square dance?
Sleigh rides? Ron Cutting? Tim Tyler? Jackie Gaines?
A woman on Tater Lane does dogsled races.
Dickie offered to run the Fishing Derby in May
3. Old Business:
a) Check the EVENTS LIST & update as needed
How to get more people to work on more of them?
At what point do we start paring it down?
b) Other
4. Funding/Fundraising:
a) GHS Celtic Concert Canceled
b) 2009 events: -- Don Vermont Wit evening at BBG?
-- Grange meal event -- needs to be determined
c) Welcome Center Application Status: The application has been submitted and we should hear about dates in April
d) Other
Will the Grange put on another event to support the 250th?
We could look for business sponsorship.
5. New Business:
a) More work on Parade? See parade report above.
b) Decision on Fireworks Vendor: Dickie knows a vendor in Montpelier. He will follow up. Atlas Pyro Vision from Jaffrey, NH did the fireworks in Vernon. We will vote at the May 13, 2009 meeting.
c) Other
6. Set Next Meeting Date/Day of Week -- May 13, 2009: 6:30 p.m. Pot luck! Increase Participation!
7. Adjourn
8:26 p.m
Verandah Porche
MEETING # 9
January 21, 2009
Broad Brook Grange
7:00 pm
MINUTES
PRESENT: Don McLean, Evelyn McLean, Joy Wallens-Penford, Addie Minott, Richard Austin, Lisa Barry, Jenna Barry-Stoughton, Dan Stoughton, Garret Barry-Stoughton, Richard Davis, Richard Clark, Verandah Porche, Gary O’Connor , Harry & Nancy Evans, Cathi Wilken , Lucy Spahr-Blazej, George Lewis.
1. Quick Review -- Minutes of Nov meeting
Committee received them by e-mail. Don read a summary and reviewed the calendar of events. Minutes were accepted.
2. Reports:
a) Reformer Article -- Today’s Paper - Nice article in today’s paper .
b) Treasurer: Al unable to attend, but presume no change
c) 250 Website - Cathi - We have a website: Guilford250.com. Ogion Fulford created the website. Cathi needs help developing a flow chart of the different site components: what will be on the home page, a page for the board of directors, etc. The announcement of the logo could be a good first page. We should link it to the Town website & the school’s, to the historical society, to Friends of Music’s, etc. One page could be for minutes, another for a tentative schedule, etc. We might include historical photographs from the bicentennial. We could put the Guilford Flag on the website; Guilford ladies stitched it in 1803, before there was a an official flag.
d) 250 Logo Contest - Joy - It will take longer to get our logo. We got 2 unsolicited contributions that were not by professional graphics people and are “not ready for prime time”. Joy asked Gerry James to design something, but he was too busy to realize something by Jan 15th. We reviewed submissions received and decided to extend the deadline for 2 months. At the next meeting.Joy will show us what comes up. We decided to downplay the contest aspect of it. Joy will try to bring 2 final images to the next meeting.
e) Town Meeting:
I. Appropriation Request - Don/Dickie - Asked for $1,000 or $500.
II. Town Report Report - Comments on Don’s Draft - corrected punctuation.
f) Parade: Mary Jo; Bands &c?
We should ask Martina Dancing to get kids at the school involved with the parade - making a float, etc. Harry Evans reported that the Fairgrounds has given us provisional permission to use the property. Parade Ideas: Dickie: We should ask the Legion Bank and color guard to march. We should ask the BUHS band. Harry will follow up with Mary Jo and be sure she asks the Legion Band. The Brattleboro Summer Band is another one to think about. Verandah will ask Eugene if they have a summer jazz band. The Grafton Band. There’s the BUHS jazz band also. Dickie: be sure to close the road for the parade. Do we have to contact the state police?
g) Other
Add email addresses:Richard Davis: <mailto:gcares@comcast.net>gcares@comcast.net, Dan Stoughton - <mailto:djstoughton@att.net>djstoughton@att.net, Dickie Clark - <mailto:selectboard@guilfordvt.org>selectboard@guilfordvt.org.
<mailto:garysoconnor@live.com>garysoconnor@live.com.
correct spelling of Cindy Symons name in the minutes of the last meeting.
Send Richard Davis a calendar.
Verandah: Windham Foundation: The 1st 2 years of the Kitchen Talks project was funded by the Council on Aging. After 2 years, they expect the town to pick up the cost going forward. Rather than do that, Verandah wants to ask the Grafton Foundation to fund it to a 2011 end date. The Foundation said she’d have to show how this project is different from any other oral history project. She wants to create a local “Spoon River “ play - a voice play. “So it would be an art project as well as a literary project. The process of doing it would be a binding activity for the town. The participants would feel what we made was representative of their lives. I think we could put together a voice readers theatre production for 2011.” The group agreed that a voice play made from Kitchen Talks would be a good addition to the 2011 events calendar.
3. Old Business:
a) Check the EVENTS LIST & update as needed
Cathi: talked about DVD “Root Hog or Die”. It’s a 1 hour black & white film about life on a dairy farm. Ron Felton who made it lives in Bernardston and could probably come and talk about it. Have the library do it on a film night at the Grange. Maybe combine it with Alan Dater’s movie about the History of Dairy Farms in Vermont.
Things to add to the events list: June FOMAG Community Pot Luck & Concert, The Green River Church carol sing, the Historical Society will have a Green River picnic the last weekend in August. And Vermont TV wants to show Vermont history vignettes. VTTV.net. Spring Farm Ice Cream Social, the 1st weekend in August or the end of July.
b) Other
4. Funding/Fundraising:
a) 2009 events? -- Don Vermont Wit evening at BBG?
b) Grange meal event -- needs to be determined
c) GHS Celtic Concert - Last weekend in March.
c) Other - Welcome Center dates will be requested: Aug 21, July 24, Sept 18th. The winning date will be announced in April.
5. New Business:
a) More work on Parade?
b) How to increase participation from this point on?
Need to start assigning coordinators to each event, or start paring event list!
b) Other - The Guilford fire dept has experience in large barbacues.
Note from Cindy Shippee: Quilt Bee of your favorite Guilford events or people, to be auctioned off. Kids: visit farms, studios.etc. and then have a grab bag for each kid who turns in a card...a get to know Guilford event. V: make it like Valley Quest-a scavenger hunt around town.
Richard Davis: 77 miles of road, 63 miles of dirt road, have a mountain bike race.It could become a yearly event. Neil & Bevin Quinn could be great for it. Another idea would be a horseback tour of Guilford.
6. Set Next Meeting Date/Day of Week -- March 2009-- Increase Participation!
Next Meeting - Wed, March 18th
(announce meeting date in Town Report article)
7. Adjourn
Minutes taken by Evelyn McLean
MEETING # 8
November 19, 2008
Broad Brook Grange
7:00 pm
Minutes
Present: Don, Addie, Reed, Barbara, Shirley, Richard, Joy, Hal, Evelyn, Verandah, Harry, Mary Jo, Cathi, Lucy
1. Quick Review -- Minutes of Sept meeting
2. Reports:
a) Treasurer: Al Haumann is absent; Addie said that the Historical Society has sent their $350 (proceeds from 08 concert) to Al. $1,000 is in a fund from the Town, $1,600 & change came from the Welcome Center. The Pancake Breakfast brought in a minimal amount.
b) Website (Cathi): Ben Tucker is too busy to work on the website. A young man who lives in a yurt on Cathi’s land is excited to build or at least develop the website. What do we want it too look like? Links to different people in charge of areas; the month by month calendar of events. Connections to Town and school site; history, photographs, historical society. It could have a Wiki for a virtual meeting.
A clickable map of Guilford; a review of the 200th; a scan of events; photos from “The Contrast.”
Who will host the 250th site? The Town? Cathi will ask Katie Buckley The Gazette handles changes on the site
c) Logo Contest (Joy): Joy wrote an article for the Guilford Gazette about the logo contest. A similar article will appear in the Reformer later. The design will make some reference to the Green River Covered Bridge. The 250th Committee will judge the entries.
d) Town Meeting Appropriation Request (Don/Dickie) Don wrote a letter to the Selectboard asking that they have it as a special item or a line item in the budget for FY 10 for $1,500.
e) Parade (Mary Jo): Harry and Mary Jo attended the Guilfard Fair Annual Meeting. The Fair Committee will let the parade end at the Fair at no cost. Fireworks raised concerns for horses in the neighborhood. Events after dark were needing work because the parking area has no lights and the insurance needs to cover it. Don pointed out that there were fireworks at the 1961 event so there is a precedent. We will need a large force of volunteers. Guilford Fire Department could help out with lights. People could bring flashlights. It’s good that they went. Mary Jo and Harry were first on the agenda. Belinda Lashway from the Fair Committee said that she would attend meetings for this group. Don Strange of the American Legion Band knows a great deal about parades.
f) Other Joy has approached glass medallion makers from Jamaica about making custom designs. They are currently playing phone tag.
3. Old Business:
a) Check Events Lists & Update as Needed
Joy pointed out that the FOMAG Annual Meeting and Pot Luck (June 2011) should be added.
Mary Jo said the antique cars will take part in the parade; the display will follow (so we don’t need a separate auto show elsewhere on calendar.)
Don suggested that the Green River Carol Ceremony could be listed among the anniversary events.
Addie added that historical buildings in Green River could be open on weekends during the summer. Green River picnic
West Guilford: the Hinesburg Church currently has no floor. There is a schoolhouse and blacksmith shop in West Guilford. Ted and Barbara Borek are boosters for West Guilford. Someone should get in touch with them. Stuart and Barbara Hunt are there too.
Could self-identified neighborhoods present themselves in some way?
We need more ways to publicize the list of events for people without computers.
The Gazette? The Town Report?
b) Other
4. Funding/Fundraising:
a) Budget: Revised Increases for fireworks, parade, bands
Income from advertising
Expense from insurance increase
b) Fund-Raising Events: Don’s Vermont Wit program?
c) Other Sell tee shirts with the logo
5. New Business:
a) More work on Parade? Should we make the contract for fireworks now?
Steve Cutting will help and Belinda Lashway, Michael and Cindy Simons. Mary Jo is contacting bands
b) How to increase participation from now on?
Need to start assigning coordinators to each event, or pare event list;
Cut-off date to add to events?
c) Other
People are taking charge of different events:
Evelyn will do FOMAG’s Elisha Jaqueth goes to War
Verandah will do Labor Day weekend event before concert in Packer Corners
Joy & Evie Guilford artists exhibit
Verandah could help with a community Passover seder in April at the Grange or community church
Cathi will talk to Jen Cramer about involving school kids
6. Set Next Meeting Date/Day of Week -- Wednesday, January 21, 2009
Soup, Bread & Dessert Potluck. Increase Participation!
7. Adjourned about 8:40 pm
vp
MEETING # 7 : September 24, 2008, Broad Brook Grange
MINUTES
Present: Don McLean, Addie and Addison Minott, Shirley Clark Squires, Richard Austin, George Lewis, Herb Meyer, Harry Evans, Nicole Evans, Verandah Porche, Dick Clark, Anne Bonneville, Hal Kuhns, Cathi Wilkin, Joy Wallens-Penford, Nora Jacobson, filmmaker.
1. Quick Review—Minutes of July meeting
Committee received them by e-mail. Don read a summary. He also summarized historical materials and ephemera donated by Robert Dothard to Becky Anderson, and passed on to the Historical Society. .
Addie mentioned that the Haumann family made a 30 minute cd of the 1995 Guilford Fair.
2. Reports:
a) Treasurer: Current Fund Report - Treasurer Al Haumann absent
Don's Estimate:
New Account (Citizen's Bank under BBG but separate for 250th)
$1,351 from Welcome Center
Receivable: $1,000 Town of Guilford (in Permanent Fund of
Town until needed) voted 2008 Town Meeting
GHS: Celtic Concert 3/08 proceeds $350.00
BBG: Pancake Breakfast 4/08 proceeds $200?
The Committee will request $1500 from the Town at Town Meeting, 2009; Don will write Guilford Selectboard asking them to include the article.
b) Welcome Center 9/12/08
Discussion of 2009 Dates?
The Grange will make a request to be included in the Welcome Center lottery. We can choose three dates. First choice: August 21, Second: July 24, 3rd: choice: September 18 (all Fridays)
c) Other Reports
Addie reported that a portable ramp is available to move around town for accessibility needs. The joint church service on the last weekend in August his year raised $283.00 in collections
Cathi said the library is developing what they want to do for the 250th.. Kids will write and produce a play during a two week period next year. Kids will start the play project next year ending it with a mystery. They will continue the next year and the year of the celebration.
Harry Evans volunteered to meet with the Guilford Fair Committee to involve them with the 250th and to clear dates with them.
Dickie Clark suggested nailing down the Legion Band. Herb Meyer volunteered to contact Don Strange for the parade. Don suggested recruiting more people for the Parade committee. Saturday, August 13, 2011 is the projected date for the parade. We discussed a route as follows: Staging area: Evans field on Guilford Center Rd, by the brook (Evans picnic grove & near where original Guilford Fair was held.) Parade would exit onto GC Rd, just for a short way, turn left onto Weatherhead Hollow Rd, & that would be the main route, ending a Fairground. TIME yet to be established, but our discussion has centered on early afternoon.
Dickie suggested the Harvest Parade in North Adams as an example of a fine, huge local parade October 5.
Gerry James hopes that a visit to the original cellar hole on his land would be part of the celebration. The group discused possible parade routes, floats, music, logistic and traffic flow.
More events: May organ concert.
Guilford Cares Talent Show in May
Herb suggested creating a dynamite sled run at the Sportman's Inc.
3. Old Business:
a) Check the EVENTS LIST & update as needed
Judith Serkin: Don talked to her today: Serkin Family/Marlboro Musicians concert. Maybe weekend following our big weekend better to be sure to avoid Marlboro Music Festival, but pick up some of those musicians.Piano? (She has one that could be moved to venue.) Venue? Guilford Ctr MH, or GR Church? Which has more performer space? Maybe Friday, August 19? Addie saud Guil Ctr MH has most space.
b) Website? Gazette article(s)? Cathi will ask Ben Tucker (to o it, or advise who might)
c) Need a LOGO so at every event we have it on it. Have a logo contest. Joy will write a press release for the Brattleboro Reformer and the Guilford Gazette., Entry submission Deadline: New Year's Day..
d) Other
4. Funding/Fundraising:
a) BUDGET: 3rd look at Draft Budget from last meeting.
Harry surmised that the parade might cost $5,000.
b) Next year's events? Welcome Center, Celtic Band, Box Lunch Social; Grange meal?
c) Other
5. New Business:
a) Agreed that we'd try this time to establish a few Main Committees & Tasks: Solidify Parade Day & Start Engaging Marching Bands. (Re Franklin BBQ re-creation, probably the big food event on Parade Day: We'll need a coordinator/committee; Dick has an idea about a Franklin family member whom he sees frequently, & will broach topic with him.)
Nancy and Harry Evans will join Mary Jo Gaines on the parade committee.
Music Committee: Nicole, Don, Verandah & Hal
All Guilford raffle: you need a captive audience at a supper or other event. The website could feature the raffle online.
b) Other
6. Set Next Meeting Date/Day of Week -- November 19, 2008 dinner at six, meeting at 7:00 p.m.-- Increase Participation!
7. Adjourn
minutes submitted by Verandah Porche